There are 25 statements below. Give yourself the following points for each statement:
0 – Do not agree
1 – Agree or somewhat agree
2 – Do not understand or unsure
Be very honest and rate each statement truthfully. Do not skip a statement. As a project manager, you:
- Write a project charter using a word processor
- Manually transform scope into requirements
- Manage project risks using a spreadsheet
- Primarily use dashboards to share weekly status
- Use sticky notes (Post-it®) to create a WBS
- Share project documentation on network drives
- Your team cannot access issue logs anywhere
- Perform brainstorming sessions using a whiteboard
- Use e-mail then phone to quickly get answers
- Do not use three-point estimating all the time
- Have not used a wiki for knowledge management
- Do not have a LinkedIn or Twitter account
- Have not used Skype on a conference call
- Have not recorded a conference call
- Believe in triple-constraints (scope, time and cost)
- Have not heard of the PMBOK® Guide 4th Edition
- Think that PRINCE2 is a new music album
- Know that CBAP® (“c-bop”) is the latest PRINCE2® dance move
- Do not know the latest versions of PMI standards
- Have not heard of CAPM®
- Have not heard of PMP®
- Have not heard of PgMP®
- Have not heard of PMI-RMP℠
- Have not heard of PMI-SP®
- Cannot be away from the office for more than one week
If you scored 20+, you are a Certified Dinosaur Project Manager (CDPM)! If you scored 15-19 points, it will not be long before you earn the CDPM designation. If you scored 10-14 points, you need to upgrade your skills. If you scored lower than 10 points, good for you!
- Write a project charter using a word processor—use Mindjet’s MindManager and export the mind map into Microsoft Word
- Manually transform scope into requirements—use Mindjet’s MindManager, Compuware’s Optimal Trace or IBM Telelogic DOORS and then export the contents into Microsoft Word
- Manage project risks using a spreadsheet—use Palisade @Risk or some other software
- Primarily use dashboards to share weekly status— In Microsoft Office SharePoint Server 2007, there is a feature called “My Site” and the discussion board can be used as a Wall (similar to Facebook). A special thank you to my Filipino friend, former colleague and SharePoint expert Dux. You can use MBWA too (Management by Wandering Around).
- Use sticky notes (Post-it®) to create a WBS—use WBS Chart Pro from Critical Tools. Mindjet’s MindManager will work also but I prefer the bidirectional feature of WBS Chart Pro.
- Share project documentation on network drives—we use SharePoint but you can use Google Docs too
- Your team cannot access issue logs anywhere—we use NetResults Tracker, a web-based collaboration tool
- Perform brainstorming sessions using a whiteboard—use Mindjet’s MindManager
- Use e-mail then phone to quickly get answers—we use Microsoft Office Communicator but you can also use Yahoo! Messenger, Google Talk, etc.
- Do not use three-point estimating all the time—this is a built-in feature of Microsoft Office Project. Use it to make your estimates more accurate.
- Have not used a wiki for knowledge management—Why not?
- Do not have a LinkedIn or Twitter account—Why not?
- Have not used Skype on a conference call—Why not?
- Have not recorded a conference call—I use OnConference (records slides and voice). Other alternatives include WebEx and GoToMeeting with Camtasia.
- Believe in triple-constraints (scope, time and cost)—that is like, so, yesterday! Read the new PMBOK® Guide 4th Edition.
- Have not heard of the PMBOK® Guide 4th Edition—Where have you been in the past year or so?
- Think that PRINCE2 is a new music album—no it is not!
- Know that CBAP® (“c-bop”) is the latest PRINCE2® dance move—no it is not! Now, I know why your project requirements are so screwed up.
- Do not know the latest versions of PMI standards—Go to pmi.org and update your knowledge!
- Have not heard of CAPM®—Go to pmi.org and update your knowledge!
- Have not heard of PMP®—Go to pmi.org and update your knowledge!
- Have not heard of PgMP®—Go to pmi.org and update your knowledge!
- Have not heard of PMI-RMP℠—Go to pmi.org and update your knowledge!
- Have not heard of PMI-SP®—Go to pmi.org and update your knowledge!
- Cannot be away from the office for more than one week—You mean you do not have remote access?
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During my interview at ThatChannel.com, Liquid Lunch’s radio host Hugh Reilly asked me about Microsoft Office Project. He thought that Microsoft Office Project “could do everything” to manage a project. Unfortunately, this is how most people think including some individuals who call themselves “project managers.”
Microsoft Office Project could not do everything to manage projects. Similar to how carpenters use hammers to build houses, Microsoft Office Project is just one of the many tools that project managers use to manage projects. On a daily basis, project managers need to manage project integration, scope, time, cost, quality, human resource, communications, risks and procurement. Each of these tasks may require different tools; some are software-based like Microsoft Office Project, while the rest may require e-mails, phone calls, meetings, management by wandering around (MBWA) and so on.